California Candidate Privacy

This Applicant and Candidate Privacy Statement (“Statement”) describes
the Personal Information we, Material Holdings, LLC, collect about you
in the context of your candidacy for employment with us and/or our
subsidiaries (collectively referred to as “we,” “us,” “our,” or
“Material”).

If you are a California-resident, please also refer to our
Privacy Notice for California Resident Personnel and Business Service
Providers

 (“California Privacy Notice”). In the event these terms conflict
with the terms of the California Privacy Notice, the latter shall
prevail. 

Does Material Collect My Personal Information?

Yes. The Personal Information we collect and process is described in
this Statement. The terms “Personal Information” and “Personal Data” are
used interchangeably and are defined in accordance with our Privacy
Notice.  

For clarity, Personal Information does not include information that is
aggregated and de-identified nor information that cannot be reasonably
linked to you.

Why Is Material Collecting My Personal Information?

It is necessary for us to process information about you for purposes of
considering your candidacy. 

What Categories of Personal Information Are You Requesting?

The categories of Personal Information we may collect about you, which
may include Sensitive Personal Information (as defined in the California
Privacy Notice) include, without limitation: 

  • Contact Information and Personal Identifiers,
    including your name, location, phone number, email address, etc. 
  • Biographical and Background Information, including
    your work permit or visa information, employment and education
    history, referrals or references, whether you are subject to any prior
    employer obligations, and any other information you make publicly
    available (e.g. your LinkedIn profile) or you provide to us (such as
    information included in your resume, cover letter, or on your Career
    Profile). The information we collect may include data we collect from
    third-parties.
  • Data with Special Protections, like your gender, and
    health information. This may also include any special needs or health
    conditions, and information relating to accommodations that you may
    request during the recruiting process, if you disclose such
    information. 
  • Professional or Employment Information and Preferences,
    including current and/or desired salary and other terms relating to
    compensation and benefits packages, willingness to relocate, other job
    preferences, interview details, and outcomes of any recruiting
    exercises you complete.  

What is the Purpose For Using My Personal Information?

We use the Personal Information described in this notice solely in the
context of your candidacy (and, if selected, your employment) at
Material and also in connection with the improvement of our recruiting
processes. In addition to these purposes, we collect this information
for the following purposes (when appropriate):

  • to receive, review, reply to and otherwise communicate with you about
    your application and candidacy; 
  • to verify the information you or others provide, and to check your
    references; 
  • to assess and confirm your skills and suitability for the opportunity
    you applied for, and in certain cases, for other opportunities at
    Material; 
  • to facilitate the interview and recruitment process; 
  • to prepare an offer letter, if your application is successful; 
  • if you were referred to Material by someone, to inform the referrer of
    the status and final outcome of your application;  
  • to suggest additional suitable opportunities for you at Material,
    invite you to recruiting events we organize or sponsor, to send you
    alerts or recommendations about opportunities at Material, or ask you
    for updates to your availability. You can opt-out of these
    communications at any time; 
  • to maintain and improve our recruiting processes and recruitment
    applications, for internal planning and management reporting; 
  • to maintain the safety, integrity, health and security of Material,
    its employees, and others as required or permitted by law;  
  • assisting you with obtaining an immigration visa or work permit; 
  • as part of our commitment to equal opportunity employment. This may
    include associating you with sensitive and/or demographic information;
    and 
  • to comply with applicable law, regulation, legal order or proceeding,
    and to defend your or our interests in actual or threatened
    proceedings or investigations. 

Who May Have Access to My Information (and For What Purpose)?

  • In addition to Material collecting and processing your Personal
    Information and other information related to your candidacy, your
    information may be shared with our affiliates, subsidiaries or joint
    ventures in the US and in other jurisdictions, in relation to the
    purposes described above. In some cases, if we determine that you have
    a common background with a current Material employee, we may consult
    with that employee for feedback about your candidacy. 
  • Material may also use service providers acting on Material’s behalf to
    perform some of the services described above, including for the
    purposes of the verification / background checks. These service
    providers may be located outside the country in which you live or the
    country where the position you have applied for is located and the
    data will be shared in accordance with the appropriate data transfer
    mechanisms available under the circumstances. 
  • Material may sometimes be required to disclose your information to
    local labor authorities, courts and tribunals, regulatory bodies
    and/or law enforcement agencies for the purpose of complying with
    applicable laws and regulations, or in response to legal
    process. 
  • Material will also share your personal information with other third
    parties if we have your consent (for example if you have given us
    permission to contact your references). 

Where is My Personal Information Processed?

  • Material operates globally, which means your information may be stored
    and processed outside of the country or region where it was originally
    collected including in the United States. In some of these countries,
    you may have fewer rights in respect of your information than you do
    in your country of residence. Regardless of where your information is
    processed, we apply the same protections described in this policy and
    in our
    Privacy Policy.

How Long Is My Personal Information Retained?

If you apply for a job at Material and your application is unsuccessful
(or you withdraw from the process or decline our offer), Material will
retain your information for at least three (3) years (and in some cases
longer when there is a legal, contractual or other binding requirement
to do so. We retain this information for various reasons, including in
case we face a legal challenge in respect of a recruitment decision, or
to consider you for other current or future jobs at Material and to help
us better understand, analyze and improve our recruitment
processes. 

If you do not want us to retain your information (for example, for
consideration for other roles), or want us to update it, please contact
privacyrequests@materialplus.io.
Please note, however, that we may nevertheless retain some information
if required by law or as necessary to protect ourselves from legal
claims.

What if EU Data Protection or UK Data Protection Law Applies to the
Processing of my Information; What is your legal basis for processing it?

In addition to the previously stated categories and purposes of data
processing, we also process your Personal Information for legitimate
interests to ensure we recruit the best possible candidates. 

How Can I Contact You For More Information Or To Make A Privacy Request?

If you have additional questions or concerns about this privacy
statement and practices described herein, please contact us at
privacyrequests@materialplus.io.
 

How Can I Learn About Changes To This Statement?

We may change this Statement from time to time. If we make substantive
changes to this Statement, we will prominently post those changes to the
Statement on this page. 

 

Last updated:

13/12/2022, 22:34:16